Workflow demo - synthetic data

From an unstructured enquiry to a reviewed next action

An interactive synthetic example of how one repeated business process can be split deliberately: AI interprets unstructured input, ordinary automation handles stable workflow state, and a human remains responsible for the commercial next step.

Try both enquiry scenarios below to see how the recommended next action changes when the input is complete or ambiguous.

Input

Incoming enquiry

Analysis

Live AI or labelled example

Human

Approve, edit or hold

Workflow

Update stable state

1. Input

Incoming enquiry

Synthetic only

Synthetic enquiry text

Hi, we're opening a second office in Vilnius and need a commercial cleaning quote.

The space is about 1,800 m², including meeting rooms, shared kitchens and washrooms. We'd need cleaning Monday to Friday after 18:00 and would like to start in about three weeks.

Could you send an estimate and let us know if you need anything else from us?

Thanks,
Marta
Northline Workspace

The public demo accepts only these built-in synthetic scenarios. Nothing is sent to a client or written to a CRM.

2. Enquiry interpretation

Structured lead

Ready

Process a synthetic enquiry. When available, live AI returns structured fields, missing information, risk flags and a recommended next action. If unavailable, a labelled pre-validated example appears instead. A fixed template prepares the unsigned reply for this synthetic scenario.

AI interprets

When available; labelled fallback otherwise

Rules handle

Fixed reply template

Human owns

Commercial decision

Measurement

The workflow only matters if the operating result improves

No invented ROI. A real pilot starts by capturing the current baseline, then compares the same measures after implementation.

MetricBaselinePilot check

Human minutes per enquiryCapture before pilotCompare after pilot

Manual data-entry stepsCount current stepsCount automated steps

Response preparation timeCapture current averageCompare same enquiry type

AI correction rateNot applicableTrack human edits

Missed follow-upsCapture current baselineCompare after workflow use

Model / API costNot applicableTrack per processed enquiry

Demo boundary: synthetic data only. When available, live AI interprets the enquiry and produces structured output. There is no automatic client message, no real CRM write, no price decision and no fabricated business result.

One workflow first

Have a repeated process like this?

If work keeps bouncing between email, forms, spreadsheets, CRM or documents, Kitoki can map one workflow, decide what should stay human, what can be automated and where AI adds value, then build a bounded pilot and measure the result.

Discuss a workflow

Start with one process, not a company-wide AI transformation.